Background
The overall objective of the project is to strengthen the national health care procurement system and improve the effectiveness of diagnosis and treatment of patients in Moldova. The specific objectives of the project are:

To procure medicines and health products for the National and Special Public Health Programmes starting in 2017.
To strengthen the capacity of the Ministry of Health to ensure transparency, accountability and effectiveness of the public procurement of medicines, medical dispositives and other related products.
To upgrade the storage conditions1 of Moldfarm in line with WHO and EU recommended good distribution practics (GDP).

Duties and Responsibilities
Under the guidance and direct supervision of the ARR/Portfolio Manager, the incumbent provides effective and efficient management of the project through a range of actions contributing to the design, planning, management and monitoring of project activities. The Project Manager applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations. He/she is responsible and accountable to the Project Board for the project results.

The Project Manager works in close collaboration with the Programme, Operations, Communications and other project teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

The Project Manager, in close cooperation with the UNDP Country Office and all relevant stakeholders, incl. Ministry of Health, private sector and other relevant stakeholders, will ensure the provision of development services and products (commensurate with the scope of the project) of the highest quality and standards to national counterparts and clients through applying human rights-based (HRBA) and gender equality (GE) approaches. More specifically:

Ensure the timely and efficient delivery of Project outputs and products leading to the achievement of expected results;
Within the strategic framework concerted with the national counterparts, prepare work-plans reflecting the scope of activities, timing, sequencing, cost and other inputs for the implementation of the Project activities;
Be responsible for the implementation of the Project work plan according to indicators for achieving planned results, as well as for the overall management of the Project in accordance to prevailing UNDP rules, regulations and procedures;
Liaise with the national counterparts, donors and the UNDP office to ensure that Project results are achieved and Project resources are managed efficiently and effectively;
Present work-plans, periodic narrative progress reports and expenditures status reports to the Project Board, Global Environment Facility and UNDP Country Office;
Ensure the effective management of human resources pertaining to the Project, including staff, consultants and short-term experts; conduct periodic performance appraisals; build, lead and motivate a solid team of professionals;
Prepare terms of reference for international and national consultants and service providers;
Manage efficiently the financial resources of the Project, including budgeting and budget revisions, as well as expenditure tracking and reporting;
Continuously record and maintain up to date relevant Project activities, issues, risks, and monitoring milestones in the UNDP Atlas Project Management Module (software platform);
Lead and coordinate the organization of and follow up to meetings, workshops, conferences, trainings, study tours and related activities relevant to the implementation of the Project;
Identify key performance indicators as well as develop and maintain a monitoring system to ensure effective information sharing, provision of feedback and elaboration of top quality progress reports;
Ensure high quality information and visibility of the Project activities to the mass media and stakeholders, following the UNDP and Global Environment Facility visibility guidelines;
Actively engage in the elaboration of knowledge products and participate in UNDP’s knowledge sharing bodies, incl. relevant Thematic Advisory Groups;
Perform any other duties connected directly with the implementation of the Project as required;
Specific tasks include:

Develop the Annual Project Plan and update it periodically
Engage in daily communication and coordination with national and international project stakeholders (including MoH, beneficiary institutions, civil society and media).
Maintain close cooperation with UNDP PSO, Global Fund and the Ministry of Health of Moldova counterparts;
Ensure efficient communication on the progress of health procurement project.
Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system;
Prepare timely procurement strategy and plan for the project, establishment of the deadlines and monitoring of the implementation;
Establish and implement proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
Manage the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement;

Competencies
Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with the internal control framework and results-based management tools is a must.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Ensures that programmes and projects are consistent with UN/UNDP values
Treats peers fairly by maintaining consistent values inspiring trust and confidence through personal credibility
Accepts responsibility and accountability for the quality of the outcome of his/her decisions

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience
Focuses on tasks/activities which have a strategic impact on programme and capacity development activities
Promotes a supportive environment to enhance partnerships, leverages resources and build support for UNDP’s strategic initiatives
Collaborates with regional, national and local partners to create and apply knowledge and concepts that will help partners achieve UNDP’s development objectives within the country and regional context
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter

Possesses in-depth familiarity with national energy efficiency policies and legislation as well as the private sector energy service providers
Demonstrates good understanding of financing instruments and their application in the area of energy efficiency investments
Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Serves as internal consultant in the area of expertise and shares knowledge with staff
Continues to seek new and improved methods and systems for accomplishing the work of the unit
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
Demonstrates comprehensive knowledge of information technology and applies it in work assignments

Development and Operational Effectiveness

Demonstrated strong analytical and drafting skills.
Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of Programme, managing data, reporting
Ability to provide input to business processes, re-engineering, implementation of new system, including new IT based systems
Ability to engage with various partners and stakeholders at different levels, to establish and maintain contacts with senior-level officials of the host government and represent UNDP in national and regional fora
Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents
Capacity to implement the strategic vision and programmatic goals as laid down in the Project Document
Proven performance in organizing and coordinating major initiatives, events or challenging inter-organizational activities
Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Ability to achieve results and meet strict deadlines in an effective manner, maintaining a high quality standard throughout
Consistently approaches work with energy and a positive, constructive attitude
Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively
Demonstrated ability to manage a team and to foster team spirit and synergy.
Required Skills and Experience

Education:

Master’s Degree or equivalent in public health, social sciences, public administration or related areas. Additional training and certification in project management is an advantage.

Experience:

At least 7(seven) years of progressive working experience in the design, management and implementation of projects and/or working in a position relevant to this post.
Previous working experience of at least 4 four) years in the health related field is required.
Previous practical experience with procurement of medicine is a strong advantage.
Previous experience in development assistance or related work for a donor organization, governmental institutions, NGO or private sector / consulting firm is an advantage.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in oral and written English and Romanian.
Working knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language is an asset.

Disclaimer
UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.

Please note that only applicants who are short-listed will be contacted.

Online applications can be submitted by registered users only. Self-registration link is available at the next page and requires candidates to provide a valid email address.