Date: November 23, 2021

Project Title: 
- „Sustainability of services for key populations in Eastern Europe and Central Asia region” (#SoS project)
- „Strengthening Tuberculosis control and reducing AIDS related mortality in the Republic of Moldova” (MDA-C-PCIMU 2021-2023)
- „2021 COVID-19 Response Mechanism Additional Funding for Moldova” (C19RM)

Dear Supplier,

1. NGO Positive Initiative intends to apply part of the funds for the procurement of the vending machine. In this context you are invited to submit your price quotation(s) for the supply of the following:

LOT I.  Vending machine for dispensing medical goods:
1.  Vending machine (spiral type) for dispensing medical goods 

Information on technical specifications and required quantities are indicated in Annex A to Terms and Conditions of Supply.
2. You must quote for all items (the whole lot) under this invitation include all requested documents as per “Mandatory requirements” from Annex A to Terms and Conditions of Supply.   Price quotations will be evaluated per lot (the whole lot shall be evaluated and a contract awarded to the firm offering the lowest evaluated price for the lot); incomplete bids will be rejected.
3. You shall submit one original and one copy of the Price Quotation with the Form of Quotation, and clearly marked “Original” and “Copy”. Your quotation in the attached format should be sealed in an envelope and addressed to and delivered at the following address of the Purchaser:

Non-governmental Organization „Positive Initiative”
6/2 Independenţei Street
MD-2043, Chisinau, Republic of Moldova 
Attn: Mrs. Railean Corina, Procurement Specialist

4. Your quotation in English language should be accompanied by following documents:
4.1. “Copy of the Certificate or the Legal Decision that demonstrates the company is registered as a legal entity in the country of origin (“Certificat de Inregistrare” or “Decizia de înregistrare a persoanei juridice”);
4.2. Copy from Extract from the Commercial Register with information about inter alia the manager(s), legal address, name of the owners (“Extras din Registrul de stat al persoanelor juridice”);
4.3. Copy from the License issued by the Chamber of Licensing (“Licenţă”);
4.4. Adequate technical documentation and catalogue(s) and other printed material or pertinent information (in Romanian, English or Russian language) for each quoted item.

5. The deadline for receipt of your quotation by the Purchaser at the address indicated in Paragraph 3 is: 03 December 2021, 15:00, Chisinau time. Late quotations will be rejected.

6. The evaluation of the price quotations will be conducted through shopping procedures set out in the World Bank’s Guidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers” dated January 2011, revised July 2014 (the Procurement Guidelines), “Shopping”.

7. Quotations by fax or by electronic means are NOT acceptable and will be rejected.

8. Your quotation should be submitted as per the following instructions and in accordance with the attached Terms and Conditions of supply. Please sign the attached Terms and Conditions of supply and fill in the table demonstrating substantial responsiveness of the goods proposed to the technical specification required, and return them to the Purchaser. Quotations that will not contain the mentioned signed and stamped “Terms and Conditions of supply” shall be considered incomplete and will be rejected.

(i) PRICES:  The prices should be quoted for delivery DDP – 6/2, Independenței street, Chisinau, Republic of Moldova, for imported goods, according to INCOTERMS, 2000. Prices should be quoted in MDL.
(ii) The price should not include custom duties, excise-duty, custom procedures tax and Value Added Tax (VAT) in Moldova due to the fact that the services under this contract are subject to Value Added Tax at zero rate (Government Decision №246 dated 08.04.2010 item 1981, and all related changes - Monitorul Oficial №52-53/308 dated 14.04.2010). This Decision exempt from paying these taxes and impose the Value Added Tax at zero rate to all the Goods and Services procured under the above mentioned Project. Therefore, quotations should not include the above mentioned local taxes, and bidders should confirm this in their quotations (see also clause "Fixed Price" in "Terms and Conditions of Supply" section of this ITQ.

(iii) EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparing their prices.

9. In evaluating the quotations, the Purchaser will determine for each offer the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:
(a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
(b) Where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
(c) If a Supplier refuses to accept the correction, his quotation will be rejected.

(iv) AWARD OF CONTRACT: The award will be made to the bidder offering the lowest evaluated price per Lot and that meets the required standards of technical and financial capabilities. 
(v)  VALIDITY OF THE OFFER: Your quotation should be valid for a period of forty-five (45) calendar days from the deadline for receipt of quotation indicated in Paragraph 5 of this Invitation to Quote.
 
10. Further information can be requested from:
Attn: Mrs. Railean Corina, Procurement Specialist
Non-governmental Organization „Positive Initiative”
6/2 Independenţei Street
MD-2043, Chisinau, Republic of Moldova 
Tel.: /+373/ 068283969
E-mail: [email protected]

11. The Bidder is expected to examine all instructions, forms, terms, and specifications in the Invitation to Quote.  Failure to furnish all information or documentation required by the Invitation to Quote may result in the rejection of the quote.
12. A prospective bidder requiring any clarification of the Invitation to Quote shall contact the Purchaser in writing at the Purchaser’s address specified in the Paragraph 10. The Purchaser will respond in writing to any request for clarification, provided that such request is received no later than five (5) calendar days prior to the deadline for receiving of quotes.
13. At any time prior to the deadline for receiving of quotes, the Purchaser may amend the Invitation to  Quote by issuing addendum. Any addendum issued shall be part of the Invitation to Quote and shall be communicated in writing to all who have obtained the Invitation to Quote directly from the Purchaser.
14. The bidder shall bear all costs associated with the preparation and submission of its quote, and the Purchaser shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
15. The Purchaser reserves the right to accept or reject any quote, and to annul the bidding process and reject all quotes at any time prior to contract award, without thereby incurring any liability to bidders.